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Learning Management System User's Guide

Table of Contents


  1. Introduction
  2. Client Functions
    1. New User Registration
    2. Language Selection
    3. Log In
    4. Forgot Password
    5. Overview
    6. Assignments
    7. Other Resources
    8. Messaging
    9. Account
    10. Logout

I. Introduction

The Luminous Learning Management System has been designed as a tool to provide quality service helping job seekers in Ontario to improve their job search skills and fulfill their employment goals. It offers free access to training resources on line. It was created to permit Employment Ontario partner employment services offices to enhance and extend their job-search skills training by offering video training on line and on demand. The software was developed by the Software Peer Group of ITO2.0, itself an employment services branch of the Youth Services Bureau of Ottawa, and is being made available as free software for the benefit of the Ontario job seekers.

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II. Function

A. Client Functions

1. New User Registration

A client who previously registered with an Employment Ontario partner office must utilize his or her email address as user name, and a temporary password received from the office via email. The temporary password may be changed after logging in initially to one of the user's choosing in the My Account functions (see below). The Client may be required to sign an agreement with the Employment Ontario partner office that he/she personally will view assigned training materials.

2. Language Selection

Users can select their desired language between English and French on the Home Page screen.

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3. Log In

image of the login page

Users must log in by:
    Entering their Email address
    Entering their Password
    Select Log In to advance to the next screen and begin using the application

4. Forgot Password

Select Forgot Password.
Enter Email address.
Select Reset. A randomly generated new password will be sent to the email address. This random password can be replaced by user-friendly password by using the My Account function.

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5. Overview

After login, users will be directed to the Client Overview page which displays a calendar, assignments that have not been completed, current notifications and unread messages from the client's current consultant.

image of the client overview page

The calendar can be viewed by day, week and month. The titles and start times of notifications from the office are displayed on the calendar. Users can click on a day with notifications to read the whole notification. Non-calendar notifications with titles, start and end times are displayed under the "Office Notifications" below that calendar. Incomplete Assignments are listed at the top of the right-hand pane of the screen. The assignment names, due dates and the percentage completed are listed under "Incomplete Assignments". Click "+" to display the assignment video segments. Click a video segment to watch it. Click "-" to compress the assignment listings. Unread messages from consultants are listed under the "Messages From Your Consultant" below the Incomplete Assignments section. To read a message, click on the "Subject" to view the whole message. All messages, unread and read, may also be viewed in the "Messages -> View" menu item.

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6. Assignments

Select Assignments on the dashboard.

image of the client assignments page

Assignments are videos, possibly with attached quizzes, that help job seekers improve their job search skills and fulfill their employment goals. Assignment names, due dates and the percentage of completion are listed under "Assignments". Assignments are usually divided into a number of segments 10-30 minutes in length, all of which must be completed to complete the entire assignment.
Select "+" next to an assignment name to display assignment segments.
Select "+" next to an assignment segment to display logins and percent completed.
Click "-" to re-compress the assignment items.
There is a confirmation dialogue or quiz at the end of each assignment segment for the user to confirm the completion of each segment or, in the case of a quiz, to test users' retention of the content of the video segment. Clients must confirm that they have viewed the segment or correctly answer quiz questions on content to complete the segment. Results of quizzes may be viewed by clicking on the usage record under the segment name.

image of the quiz results page

Incomplete Assignments are also listed on the Overview page at the top of the right-hand pane.

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7. Other Resources

Select Other Resources on the dashboard. The other resources include reference materials in the form of text, pdf or image files of general interest to job seekers that have been posted by the office. To view a resources, simply click on its name in the list.

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8. Messaging

View messages

Select Messaging->View on the dashboard to view all messages.

image of the view messages page

Messages include both messages from consultants to clients and messages from a client to his/her consultant. If a client is assigned to a temporary consultant in the absence of his/her normal consultant, messages from the temporary consultant will be also displayed.

Unread messages are also listed on Overview page under the "Messages From Your Consultant".

Click the subject of a message to read the whole message.

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Create/send a message

Select Messaging->Create/send on the dashboard to enter the Create/Send Message page.

image of the create/send message page

"Consultant": Displays the consultant to whom you are currently assigned.
"Subject": Enter the subject of a message. The maximum length of a subject is 50 characters.
"Message": Enter a message. The maximum length of a message is 2000 characters.

Select Send to send the message.

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9. My Account

image of the my account page

"Email address": Enter your email address if this has changed.
"Current password": Users must enter the current password to make any change.
"New password": Enter user's new password. The password must have at least 8 characters.
"Confirm new password": The password entered in this field must match the password entered in the "New password" field.

Select Update to submit the new password and/or email address.

10. Logout

Select Logout on the dashboard to log out.

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